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clearedgeleaning.

modern slavery and human trafficking's policy

Clearedgeleaning is committed to taking a proactive approach in preventing modern slavery and human trafficking within our business operations and throughout our supply chains. We recognize our responsibility to uphold human rights, act with integrity, and promote ethical conduct across all areas of our business.

This policy outlines our commitment to identifying, preventing, and addressing any risks related to modern slavery, in full compliance with the Modern Slavery Act 2015. We are dedicated to ensuring transparency and accountability, both within our own organization and in our relationships with suppliers, contractors, and partners.

Organisational Structure, Business & Supply Chain

Clearedgecleaning provides a range of professional services with a primary focus on hospitality, the construction industry, and staffing solutions. We operate across multiple sectors, delivering high-quality services tailored to the needs of our clients, while upholding the highest standards of ethical conduct and corporate responsibility.

Our operations are supported by a diverse workforce and an extended network of subcontractors and suppliers. We acknowledge that elements of our supply chain, particularly those involving labour intensive sectors, may be at higher risk of modern slavery and human trafficking. As such, we are committed to actively managing these risks by engaging only with ethical suppliers and implementing due diligence procedures that promote transparency and accountability.

We believe that maintaining responsible supply chain practices is fundamental to our mission, and we continuously work to ensure that all parties we engage with share our commitment to human rights and fair labour practices.

Our Ethical Stance

Commitment to Zero Tolerance of Modern Slavery

Clearedgecleaning maintains a strict zero-tolerance approach to all forms of modern slavery and human trafficking. We are committed to operating with integrity, transparency, and ethical responsibility across all aspects of our business.

This commitment extends to everyone we work with, employees, contractors, suppliers, and business partners. We expect all parties to uphold the same high standards by implementing and maintaining effective systems and controls to prevent, identify, and respond to any instances of modern slavery within their operations.

By embedding these principles into our culture and practices, we aim to ensure that human rights are protected and respected throughout our organisation and supply chains.

Related Policies and Strategies

To ensure compliance with the Modern Slavery Act 2015 and to proactively prevent modern slavery and human trafficking, clearedgecleaning has implemented a range of supporting policies and strategies. These documents reinforce our commitment to ethical conduct, human rights, and responsible business practices:

Employee Handbook – Clearly outlines expectations for ethical behavior, including a firm stance against modern slavery and human trafficking within the workplace.
Equality & Diversity Policy – Promotes a fair, respectful, and inclusive working environment that protects all individuals from discrimination, exploitation, and abuse.
Safeguarding Policy – Focuses on protecting the well-being of vulnerable individuals, particularly those who may be at risk of exploitation or trafficking, especially within the hospitality and facilities management sectors.
Safer Recruitment Policy – Ensures that our recruitment procedures are robust, transparent, and designed to prevent the employment of individuals who may be vulnerable to coercion, exploitation, or trafficking.
Whistleblowing Policy – Provides a confidential and accessible process for employees, suppliers, and stakeholders to raise concerns about suspected modern slavery or human trafficking, without fear of retaliation. Together, these policies form a strong foundation for our zero-tolerance approach and support our ongoing efforts to uphold ethical standards throughout our operations and supply chains.

our commitment

Clearedgecleaning is fully committed to preventing modern slavery and human trafficking in all areas of our operations and supply chains. We are dedicated to ensuring that:

We continuously review and strengthen our internal processes, training, and partnerships to uphold this commitment and support a culture of integrity, respect, and accountability.

Modern slavery and human trafficking have no place within our business or any part of our supply chain.
All staff members, suppliers, and contractors operate in accordance with ethical labour standards and human rights principles.
Adequate procedures are in place to identify, assess, and mitigate the risks of modern slavery and exploitation within our operations and business relationships.

Responsibilities

At clearedgecleaning, we believe that preventing modern slavery is a shared responsibility across all levels of our organisation and business relationships. Specific responsibilities are as follows:

Management:
Senior leadership and managers are responsible for ensuring this policy is effectively implemented, communicated, and upheld across all areas of the business. They are also accountable for reviewing the policy annually and ensuring ongoing compliance with legal and ethical standards.
Employees:
All employees are expected to remain vigilant and report any concerns or suspicions related to modern slavery or human trafficking through the appropriate channels. They are also required to participate in relevant training to understand the risks and responsibilities associated with this issue.
Clients and Suppliers:
We expect our clients, suppliers, and business partners to share our commitment to ethical labour practices. We encourage collaboration to ensure compliance with this policy and promote transparency and accountability throughout the supply chain.

Risk Assessment & Management

clearedgecleaning is committed to proactively identifying and addressing risks related to modern slavery and human trafficking within our operations and supply chains. To achieve this, we implement a structured risk management approach by:

Identifying high-risk areas within our supply chain, particularly in sectors or regions where exploitative labour practices are more prevalent.
Evaluating suppliers and contractors based on their commitment to ethical labour practices, including reviewing their policies, procedures, and transparency regarding workforce management.
Taking corrective action where necessary to address and mitigate identified risks, including suspending or terminating relationships with suppliers who fail to meet our ethical standards.

Reporting & Whistleblowing

Clearedgecleaning encourages all employees, clients, suppliers, and business partners to report any concerns or suspicions related to modern slavery or human trafficking. We provide a confidential reporting system that allows individuals to raise issues without fear of retaliation or negative consequences.

All reports will be taken seriously, investigated promptly and thoroughly, and appropriate corrective action will be taken where necessary. We are committed to creating a safe environment in which concerns can be raised and addressed transparently and responsibly.

We believe open communication and accountability are critical to identifying and eliminating modern slavery risks within our operations and supply chain.

Training on Modern Slavery & Human Trafficking

clearedgecleaning is committed to ensuring that all employees and key stakeholders are equipped with the knowledge and tools necessary to identify and prevent modern slavery and human trafficking. As part of this commitment, we provide targeted training and awareness programmes designed to:

Raise awareness of the signs and indicators of modern slavery and human trafficking across different roles and sectors.
Provide guidance on how to report concerns confidentially and through the appropriate internal channels.
Deliver specialised training for staff involved in recruitment, procurement, and supply chain management, focusing on ethical sourcing, risk identification, and due diligence practices.

Equality & Diversity Policy

Purpose & Scope

Clearedgecleaning is committed to fostering a diverse, inclusive, and discrimination-free work environment. We believe that equality, diversity, and inclusion are not only fundamental human rights but also critical to delivering high-quality hospitality services and promoting a positive, respectful workplace culture.

This policy applies to all clearedgecleaning employees, including full-time, part-time, and temporary staff, while working in client hotels, on client sites, or within any clearedgecleaning – managed environment. It also extends to our interactions with clients, suppliers, and external partners.

We are dedicated to ensuring that every individual is treated fairly and with respect, regardless of age, gender, race, religion, disability, sexual orientation, or background.

Company Commitments.

clearedgecleaning is dedicated to upholding the highest standards of equality, diversity, and inclusion in the workplace. Our commitment includes:

Creating a fair and inclusive work environment where all employees are respected, supported, and valued for their individual contributions.
Ensuring that recruitment, training, promotion, and career development are based solely on merit, skills, and performance free from bias, discrimination, or unfair barriers.
Providing a workplace free from discrimination, harassment, victimisation, or bullying, where everyone feels safe and empowered to thrive.
Promoting diverse representation across staffing assignments, leadership positions, and professional development opportunities.
Complying fully with all relevant equality legislation and continuously aligning our practices with recognised EDI standards and best practices.

Client Responsibilities.

Clearedgecleaning expects all client hotels and partners in the hospitality and construction staffing industries to uphold the principles of equality, diversity, and inclusion (EDI). Clients play a vital role in maintaining a respectful and inclusive working environment for our employees. Specifically, we expect clients to:

Provide a workplace free from discrimination for all clearedgecleaning staff.
Treat all clearedgecleaning employees fairly and without bias, regardless of background, identity, or personal characteristics.
Prevent and address any instances of discrimination, harassment, or victimisation in a timely and appropriate manner.
Take prompt action when complaints or concerns are raised involving hotel or site staff.
Ensure that managers and supervisors enforce EDI policies consistently and set a positive example.
Accommodate reasonable requests, such as those related to religious practices, cultural needs, or disabilities, in accordance with applicable laws.
Encourage open communication and foster a culture where employees feel safe reporting concerns without fear of retaliation.
Collaborate with clearedgecleaning management to investigate and resolve any issues in a fair, transparent, and respectful manner.

Staff Responsibilities

All clearedgecleaning employees are expected to contribute to a respectful, inclusive, and discrimination-free workplace. To support this, every team member must:

Treat colleagues, guests, and hotel staff with respect and professionalism at all times.
Speak up if they witness or experience discrimination, harassment, or any form of unfair treatment.
Report any concerns to clearedgecleaning management or through the appropriate internal channels.
Foster an inclusive work culture by respecting individual differences and valuing diverse perspectives.
Avoid using language or behavior that is offensive, exclusionary, or discriminatory, whether verbal, written, or non-verbal.

Protected Attributes

Clearedgecleaning is committed to creating an environment where all individuals are treated with dignity and respect. Discrimination, harassment, or unfair treatment will not be tolerated on the basis of any of the following protected attributes:

Clearedgecleaning promotes fairness, inclusion, and equal opportunity, and takes proactive steps to ensure that no one is disadvantaged or marginalized based on these attributes.

Age
Disability – including physical, mental, visible, or invisible conditions
Gender, gender identity, or gender expression
Marital or civil partnership status
Pregnancy, maternity, or paternity
Race, ethnicity, nationality, or skin colour
Religion, belief, or lack of belief
Sexual orientation
Socioeconomic background
Neurodiversity – including conditions such as autism, ADHD, and dyslexia
Trade union membership or political beliefs.

Recruitment & Career Development.

clearedgecleaning is committed to promoting equal opportunities throughout the employee lifecycle, from hiring to career progression. We ensure that:

All hiring, training, and promotion decisions are based on merit, skills, and qualifications.
Fair and transparent recruitment practices are in place to ensure that candidates are selected objectively and without bias.
No individual is treated less favorably or given preference based on gender, race, ethnicity, disability, or any other protected attribute.
Training and development programmes are available to support the growth and advancement of all employees, including those from underrepresented or marginalized groups.

We aim to build a diverse and capable workforce where everyone has the opportunity to reach their full potential.

Prohibited Behavior's in the Workplace.

The following behaviors’ are strictly prohibited in all clearedgecleaning workplaces, including client hotels and job sites. They violate our core values, create a hostile work environment, and may result in disciplinary or legal action:

Offensive jokes, slurs, or stereotypes based on race, gender, disability, sexual orientation, age, religion, or any other protected characteristic.
Unfair treatment, such as denying promotions, training, or work opportunities based on personal characteristics instead of merit or performance.
Exclusion or isolation of employees from team activities, training sessions, or discussions based on their identity, beliefs, or background.
Unwanted comments or advances related to someone’s appearance, gender, sexuality, or personal life including inappropriate humors, suggestive remarks, or persistent unwelcome attention.
Retaliation or intimidation against any employee for filing a complaint, supporting a colleague’s concern, or participating in an investigation.
Stereotyping, such as making assumptions about job suitability based on gender, age, race, or other protected traits.
Deliberate misgendering or refusal to use an individual’s correct pronouns after being informed.
Verbal or physical bullying, threats, or intimidation—whether in person, by phone, email, or social media.
Displaying or sharing offensive material, such as racist, sexist, homophobic, or otherwise derogatory images, messages, or symbols.
Coercing or pressuring employees into behaviors that conflict with their religious, cultural, or ethical beliefs.
Unwanted physical contact, including non-consensual touching, hugging, or invading someone’s personal space.
Ignoring or dismissing complaints of discrimination or harassment, which perpetuates misconduct and undermines employee well-being.

Raising Concerns & Seeking Support

Clearedgecleaning is committed to maintaining a respectful and inclusive workplace. If an employee experiences or witnesses discrimination, harassment, or any form of unfair treatment, they are encouraged to take the following steps:

Report the issue to their clearedgecleaning supervisor as soon as possible.
Use the confidential reporting system provided by clearedgecleaning, either by email or phone.
Escalate the concern to senior management if the issue is not addressed or if the employee is uncomfortable reporting it at a lower level.

All concerns and complaints will be:

Taken seriously
Investigated promptly and thoroughly
Handled with confidentiality and sensitivity

Protection Against Retaliation

Clearedgecleaning is committed to ensuring that all employees feel safe when raising concerns. Anyone who reports discrimination, harassment, or unethical behavior in good faith is protected from any form of retaliation.

Retaliatory actions, such as demotion, dismissal, exclusion, intimidation, or any form of punishment,will not be tolerated and will be treated as a serious disciplinary matter.

We are dedicated to fostering a culture where employees can speak up without fear, knowing their concerns will be taken seriously and addressed appropriately.

Workplace Support & Accessibility

Clearedgecleaning recognizes that employees may require reasonable support or workplace modifications to perform their roles effectively and comfortably. We are committed to providing the necessary assistance, which may include:

Disability-related support, such as wheelchair-accessible facilities, assistive technologies, or modified duties based on individual needs.
Religious accommodations, including flexibility for prayer times, religious observances, or adjustments to uniform requirements.
Parental support, such as flexible work arrangements for childcare responsibilities, including during pregnancy, maternity, or paternity leave transitions.
clearedgecleaning recognises that employees may occasionally face housing difficulties. In such cases, we may refer individuals to their local council’s housing department or local agency for additional support and guidance.

Respectful & Equitable Workplace

Clearegecleaning is committed to creating a workplace where all individuals feel valued, respected, and empowered. To promote a culture of belonging and fairness, we will:

Provide ongoing diversity and inclusion training to all employees to enhance awareness and understanding.
Recognize and celebrate cultural awareness days and support diversity-driven initiatives across the organization.
Encourage open communication, fostering a speak-up culture where employees feel safe and supported when sharing concerns, ideas, or feedback.

Ongoing Learning & Policy Development

Clearedgecleaning is committed to building a workplace culture that evolves through continuous learning and feedback. As part of this commitment:

All employees will receive mandatory equality, diversity, and inclusion (EDI) training to promote awareness, empathy, and inclusive behaviours.
Managers and HR personnel will receive targeted training in bias-free recruitment, inclusive leadership, and effective conflict resolution.
Policies will be reviewed regularly, with feedback gathered through employee input and evolving best practices, to ensure our approach remains relevant and effective.

Policy Oversight & Accountability

This policy will be reviewed annually, or sooner if required by changes in legislation, industry standards, or organisational needs. Regular reviews help ensure the policy remains current, effective, and aligned with clearedgecleaning’s values.

Compliance audits and employee feedback will be used to evaluate the fairness, clarity, and effectiveness of the policy in practice.
All employees are expected to read, understand, and comply with the policy. Acknowledgement of this policy is required as part of onboarding and ongoing training processes.

Privacy & Data Security Policy

Purpose & Scope

clearedgecleaning, operating across the hospitality, construction, and staffing sectors, is committed to safeguarding the personal data of its employees, clients, and business partners. This policy outlines our responsibilities and processes to ensure compliance with all applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to:

All Clearedgecleaning, personnel, including full-time, part-time, agency, and temporary staff.
Client hotels and sites that handle or have access to RS Worldwide employee information.
Third-party service providers, clients, and partners who process or store personal data on behalf of clearedgecleaning.

Core Principles of Data Privacy

clearedgecleaning adheres to the seven core principles of data privacy and protection, in line with the UK GDPR and the Data Protection Act 2018. These principles guide how we collect, use, store, and share personal data:

Lawfulness, Fairness & Transparency – Personal data is processed legally, fairly, and in a transparent manner.
Purpose Limitation – Data is collected only for specific, explicit, and legitimate business purposes and not used in ways that are incompatible with those purposes.
Data Minimisation – Only the data that is necessary for the intended purpose is collected and processed.
Accuracy – Personal data must be accurate, up to date, and corrected without delay when identified as inaccurate.
Storage Limitation – Data is retained only for as long as it is needed to fulfil its intended purpose and in accordance with legal requirements.
Integrity & Confidentiality – Appropriate technical and organizational measures are in place to protect data from unauthorized access, loss, destruction, or damage.
Accountability – clearedgecleaning is responsible for ensuring compliance with these principles and can demonstrate this compliance through appropriate records, audits, and processes.

Types of Data We Process

Clearedgecleaning may collect and process personal and operational data as part of its business activities. This includes:

Employee Data – such as names, contact details, payroll information, identification documents, and right-to-work verification.
Client Hotel & construction site Information – including contact persons, contractual agreements, service feedback, and operational communications.
Operational & Performance Data – including work schedules, attendance records, task assignments, performance evaluations, and compliance-related documentation.
Sensitive Personal Data – such as health information or results from background checks, processed only when necessary, with appropriate legal basis and, where required, the individual’s explicit consent.

Purpose of Data Processing

clearedgecleaning processes personal data solely for legitimate and clearly defined business purposes, including:

Employment and HR functions – such as recruitment, payroll processing, issuing contracts, and maintaining legal compliance.
Staff deployment to client sites – including scheduling shifts, performance reporting, and managing feedback from client hotels.
Legal and regulatory compliance – such as right-to-work verification, health and safety requirements, and safeguarding obligations.
Operational improvement – including staff training, collecting service feedback, and monitoring performance to enhance quality and efficiency.
Personal data is only processed to the extent necessary for these purposes. We do not use personal information for unrelated or unauthorised activities

Protecting Your Data

Clearedgecleaning is committed to safeguarding all personal and operational data through robust security practices. To maintain confidentiality, integrity, and compliance, we:

Use encrypted and password-protected systems to store and manage data securely.
Restrict access to personal data, ensuring only authorised personnel can view or process sensitive information.
Ensure secure transmission of data when sharing information with client sites or third-party service providers.
Provide regular staff training on data protection best practices, including recognizing and preventing data breaches.
Conduct routine audits and system checks to monitor compliance and improve security measures.

Types of Data Clearedge Cleaning May Collect and Process

At Clearedge Cleaning, we are committed to handling personal and operational data responsibly. The types of data we may collect and process include:

Employee Information:
Name, contact details, payroll records, right-to-work documentation, and other employment-related information.

Client Hotel Data:
Contact persons, service agreements, correspondence, and feedback related to our contracted services.

Operational Records:
Work schedules, job performance data, site-specific logs, and compliance reports.

Sensitive Information:
Where necessary and with appropriate consent, we may collect health-related data, background check results, or other sensitive personal information.

Sharing Personal Data with Third Parties

Clearedge Cleaning shares personal data only when necessary and in accordance with data protection regulations. This may include:

Client Site Requirements:
Sharing limited staff information to facilitate assignments and coordination at client hotels.
Operational and Legal Necessities:
Disclosing data for payroll processing, HR management, or to meet legal and regulatory obligations.
Trusted Service Providers:
Engaging third-party partners, such as payroll processors, compliance consultants, and training providers, who are contractually bound to handle data securely and lawfully.

Your Data Protection Rights

At Clearedge Cleaning, we respect the rights of all individuals employees, clients, and partners regarding their personal data. These rights include:

Right of Access – Request a copy of the personal data we hold about you.
Right to Rectification – Ask us to correct any inaccurate or incomplete data.
Right to Erasure (“Right to be Forgotten”) – Request the deletion of your data when it is no longer necessary.
Right to Restrict Processing – Request limitations on how your data is used under certain conditions.
Right to Data Portability – Request a copy of your data in a format that can be transferred to another service provider.
Right to Object – Object to certain types of data processing, such as direct marketing or profiling.

To exercise any of these rights, please contact Clearedge Cleaning’s Data Protection Officer.

Sustainability and Social Impact Policy

Clearedge Cleaning is dedicated to operating with integrity, accountability, and respect for people and the planet. This policy outlines our approach to ethical conduct, environmental stewardship, and community engagement.

Commitment to Responsible Practices

We recognize that our operations influence a wide range of stakeholders—including employees, clients, suppliers, communities, and the environment. As such, we are dedicated to:

Upholding ethical business practices in all aspects of our operations.

Supporting local communities and participating in charitable and social initiatives.

Minimizing our environmental footprint through sustainable practices.

Promoting diversity, equity, and inclusion across our workforce and partnerships.

Ethical Conduct and Compliance

Clearedge Cleaning operates with integrity and transparency in every aspect of our business. We are committed to full compliance with all applicable laws and regulations, including but not limited to:

Anti-corruption and bribery laws – We maintain a zero-tolerance approach to bribery and unethical influence.
Fair competition regulations – We support open and fair markets, avoiding practices that distort competition.
Employment and labor laws – We uphold the rights of workers and ensure safe, lawful, and respectful working conditions.

Environmental Responsibility

Clearedge Cleaning is committed to reducing our environmental impact and promoting sustainability across our operations. Our efforts include:

Sustainable sourcing and procurement – Prioritizing eco-friendly and responsibly sourced materials.
Reducing energy and resource consumption – Implementing efficient practices to minimize waste and conserve resources.
Encouraging recycling and waste reduction – Supporting initiatives that reduce landfill waste and promote responsible disposal.